Prepare Your Community (“PYC,” “we,” “our,” “us”) respects your privacy and is committed to protecting your Personal Information. This Privacy Policy explains how we collect, use, disclose, and safeguard Personal Information when you visit prepareyourcommunity.com or use our Platform (collectively, the “Site”).

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By using the Site, you consent to this Privacy Policy. If you disagree, please do not use the Site.

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1.  What Is “Personal Information”?

Data that can reasonably identify, locate, or contact an individual and that is submitted to or collected by us in an accessible form.

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2.  Information We Collect

• Provided by You – name, email, organization, role, forum posts, uploaded SOP files.
   

• Automatic – IP address, browser type, device ID, pages visited, approximate geolocation.
   

• Third‑Party Sources – if you connect services (e.g., Google Drive, Slack) we may receive profile info or file metadata subject to their permissions.
   

Providing Personal Information is optional, but some features (e.g., saving custom SOPs) require it.

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3.  Purposes & Legal Bases

• Account Management – create and secure user accounts (Contract).

• Service Delivery & Analytics – operate, maintain, and improve the Platform (Legitimate Interest).

• Communications – respond to inquiries, send updates, security alerts (Legitimate Interest / Consent).

• Legal Compliance – meet legal and regulatory obligations (Legal Obligation).
   

4.  Consent & Withdrawal

Where consent is the lawful basis, you may withdraw at any time by emailing privacy@prepareyourcommunity.com. Withdrawal applies prospectively only.

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5.  Cookies & Tracking

• Essential Cookies – keep you logged in, secure the Site.

• Preference Cookies – remember settings (e.g., dark mode).

• Analytics Cookies – Google Analytics to understand usage.

• Social‑Media Pixels – optional; allow content sharing on Facebook, X, LinkedIn.
   

You can manage cookies via the banner or browser settings. Blocking optional cookies may impair certain features.

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6.  Advertising & Remarketing

PYC does not engage in third‑party behavioral advertising. We may promote preparedness campaigns using first‑party data or contextual ads.

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7.  How We Share Personal Information

• Service Providers – cloud hosting (AWS), analytics, email delivery—under confidentiality agreements.

• Community Partners – only when you explicitly authorize sharing an SOP or plan.

• Legal Authorities – if required by law or to protect rights, safety, or property.

• Business Transfers – in a merger or acquisition, subject to this Policy.

We do not sell or rent Personal Information.

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8.  International Transfers

Data may be processed in the U.S. or other jurisdictions. We use Standard Contractual Clauses or similar safeguards where required.

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9.  Retention

We keep Personal Information only as long as necessary to fulfill the purposes above or comply with legal obligations. Upon account closure, data is deleted or anonymized within 30 days, except backups and audit logs retained as required.

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10.  Security

We employ TLS encryption, encryption at rest, role‑based access controls, and annual security assessments. No system is 100 % secure; notify us immediately of any suspected breach.

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11.  Your Rights

• Access / Correction – request a copy or amend inaccurate data.

• Deletion – request deletion where legally permissible.

• Opt‑Out – unsubscribe from marketing emails anytime.

• California & GDPR Rights – additional rights to know, port, restrict, or object as applicable.

Contact privacy@prepareyourcommunity.com to exercise rights.

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12.  Children

The Site is not directed to children under 13. We do not knowingly collect their Personal Information.

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13.  Social Media

If you interact via social‑media widgets, you agree that data you provide complies with platform rules and applicable laws.

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14.  Changes to This Policy

We may update this Policy to reflect legal or operational changes. Material changes will be posted on the Site and, where appropriate, emailed. Continued use after the effective date constitutes acceptance.
 

15.  Contact Us

Prepare Your Community
Attn: Privacy Officer
PO Box 11402271 
Winslow Way E 
Bainbridge Island, WA 98110, USA
Email: hello@prepareyourcommunity.com